BY-LAWS
of the
ARTICLE I
Name
The name of this organization shall be the Ida Civic Club.
ARTICLE II
Object
The object of this organization shall be to
· establish social friendship and to create a civic bond among residents, farmers, merchants, businessmen, and other persons interested in the welfare and civic pride of this community; and,
· to promote and protect the civic welfare of schools, churches, youth, businesses, farmers, and other institutions and persons in Ida, Michigan and vicinity.
ARTICLE III
Members
Section 1 Any person, firm, or organization expressing a desire to join this organization shall be eligible for membership.
Section 2 All proposed memberships shall be presented by the Membership Committee at the regular meeting and voted upon by the members present.
Section 3 Active membership shall include the right to vote, to hold office, to participate in all activities of the organization, and to receive all regular notices and bulletins.
Section 4 The dues shall be established at the beginning of each calendar year by the Executive Committee.
ARTICLE IV
Officers
Section 1 The officers of this organization shall consist of a President, a President-Elect, a Vice-President, a Recording Secretary, a Correspondence Secretary, and a Treasurer.
Section 2 There shall be eight (8) Trustees consisting of the Immediate Past President and the previous Past President plus (6) members elected from the general membership. The Immediate Past President is automatically installed for a two (2) year term. The six (6) members elected from general membership are elected for a one (1) year term.
Section 3 The President-Elect is advanced from Vice-President and installed for a one (1) year term after which he shall be advanced to the office of President at the next January meeting.
Section 4 The Vice-President, the Recording Secretary, the Correspondence Secretary, the Treasurer, and the six (6) Trustees elected from the general membership shall be installed for a term of one (1) year, after which the Vice-President shall be advanced to the office of President-Elect at the next January meeting.
Section 5 The Nominating Committee shall consist of the President, the President-Elect, and the immediate Past President, with the Chairman to be the Immediate Past President.
ARTICLE V
Duties of Officers
Section 1 The President shall preside at all meetings of the organization, shall appoint all committees and shall perform all other duties which usually pertain to this office.
Section 2 The President-Elect shall preside in the absence of the President and perform all duties of the President in the event the President for any reason is unable to perform the duties of this office. The President-Elect shall serve as Chairman of the Program Committee.
Section 3 In the absence of the President and President-Elect, the Vice-President shall perform the duties of the President. He also shall serve as chairman of the Membership Committee. In addition, he is Chairman of the Dinner Reservation Committee.
Section 4 The Recording Secretary shall record the minutes of all regular meetings and all executive board meetings. The Recording Secretary shall also be responsible for periodically sending newsletters to the Club members.
Section 5 The Corresponding Secretary shall be responsible for all correspondence including sick and welfare relating to the Club. The Corresponding Secretary shall also assist or substitute, as needed, for the Recording Secretary.
Section 6 The Treasurer shall receive all monies, pay all bills approved by the general membership or the Executive Committee, and submit a monthly financial report. He shall keep a full and accurate account of all receipts and disbursements.
Section 7 The Trustees shall be the legal custodians of all property of the organization and shall hold the same in trust for the entire membership.
ARTICLE VI
Meetings
Section 1 The regular business meeting shall be held on or near the fourth Thursday of each month at the time and place designated by the Executive Committee.
Section 2 Special meetings may be called by the Executive Committee by a written notice sent to each member.
Section 3 Twelve (12) members shall be required for a quorum to transact business.
ARTICLE VII
The Executive Committee
Section 1 The Executive Committee shall consist of the elected officers and Trustees.
Section 2 The Executive Committee shall have general charge of the administrative work of the organization and shall meet upon the call of the President or any member of the Executive Committee.
Section 3 The officers and trustees listed in Article IV Section 1 shall be eligible for re-election.
Section 4 The Executive Committee shall have the power to remove any officer or Trustee, elected or appointed, whenever, in the judgment of the committee, the best interest of the Ida Civic Club will be served thereby.
Section 5 Any vacancy may be filled for the unexpired portion of the term by the vote of a majority of the Executive Committee.
Section 6 Any member may have the privilege of attending meetings of the Executive Committee to present any matter pertaining to the welfare of the organization.
ARTICLE VIII
Committees
Section 1 There shall be the following standing committees: Membership; Publicity and Promotion; Program; Civic Facilities and Improvement; Youth and Recreation.
Section 2 The President may appoint any other committees that may be deemed necessary.
Section 3 The duties of the above committees shall be the usual functions of such committees and other duties that may be assigned by the Executive Committee.
ARTICLE IX
Procedure
Robert’s Rules of Order shall be the authority for the procedure of meetings.
ARTICLE X
Amendment of Bylaws
These articles may be amended by a two-thirds vote of all members present at any meeting, provided that the proposed amendment shall have been submitted in writing and read at the immediately preceding regular meeting.
ARTICLE XI
Dissolution of Society
If the constitutional purpose of the Ida Civic Club ceases to exist or the membership and/or resources of the Ida Civic Club diminish to the point that the constitutional purpose of the Ida Civic Club is unattainable, a resolution of dissolution may be offered to the membership. All members of record will be notified by mail of the proposed resolution, and the date, time, and place that a vote on the resolution will be held. The vote will be conducted as outlined in Article X of the bylaws of the Ida Civic Club.
Upon dissolution, the assets of the Ida Civic Club shall be transmitted to the Ida Township Board of Directors. Cash assets will be deposited into the “Ida Branch Library Fund” which has been established by the Ida Township Board of Directors for the benefit of the Ida Branch of the Monroe County Library. The Township Board of Directors will use non-cash assets, in the best interest of the community and in the community spirit that created the Ida Civic Club.