BY-LAWS
of the
ARTICLE I
Name
The name of this organization shall be the Ida Civic Club.
ARTICLE II
Object
The object of this organization shall be to
· establish social friendship and to create a civic bond among residents, farmers, merchants, businessmen, and other persons interested in the welfare and civic pride of this community; and,
· to promote and protect the civic welfare of schools, churches, youth, businesses, farmers, and other institutions and persons in Ida, Michigan and vicinity.
ARTICLE III
Members
Section 1 Any person, firm, or organization expressing a desire to join this organization shall be eligible for membership.
Section 2 All proposed memberships shall be presented by the Membership Committee at the regular meeting and voted upon by the members present.
Section 3 Active membership shall include the right to vote, to hold office, to participate in all activities of the organization, and to receive all regular notices and bulletins.
Section 4 The Executive Committee shall establish the dues at the beginning of each calendar year..
ARTICLE IV
Officers
Section 1 The officers of this organization shall consist of a President, a Vice-President, a Recording Secretary, a Correspondence Secretary, and a Treasurer.
Section 2 There shall be six (6) Trustees elected from the general membership. The six (6) members elected from general membership are elected for a one (1) year term.
Section 3 The President, the Vice-President, the Recording Secretary, the Correspondence Secretary, the Treasurer, and the six (6) Trustees elected from the general membership shall be installed for a term of one (1) year.
ARTICLE V
Duties of Officers
Section 1 The President shall preside at all meetings of the organization, shall appoint all committees and shall perform all other duties which usually pertain to this office but not limited to these mentioned duties. He/She shall establish and distribute an agenda for each meeting and distributes minutes to membership of previous meetings. He/She shall review all news and media releases. He/She shall be a member of all standing committees. Incoming president shall create a plaque of appreciation for outgoing President and create a new nametag with dates of service for Past President Plaque.
Section 2 The Vice-President shall preside in the absence of the President and perform all duties of the President in the event the President for any reason is unable to perform the duties of this office.
Section 3 The Recording Secretary shall record the minutes of all regular meetings and all executive board meetings. The Recording Secretary shall also be responsible for sending and making necessary contacts to club members, notifies media of regular club meeting places and times and club events. The Recording Secretary shall perform all but not limited to the above duties.
Section 4 The Corresponding Secretary shall be responsible for all correspondence including sick and welfare relating to the Club. The Corresponding Secretary shall also assist or substitute, as needed, for the Recording Secretary. He/She shall also read all correspondence to club members at all regular meetings. The Corresponding Secretary shall pick up mail at a minimum of two (2) times per week and will distribute mail as appropriate. He/She shall coordinate all funeral, retirement and welcome gifts. The corresponding Secretary shall perform all but not limited to the above duties.
Section 5 The Treasurer shall receive all monies, pay all bills which are either standing (i.e.: phone, insurance, post office box, safety deposit box) or approved by the general membership or the Executive Committee, and submit a monthly financial report to the full club membership. He/She shall keep a full and accurate account of all receipts and disbursements. He/She shall submit yearly I.R.S. reports within the correct time limitations and shall submit books for a yearly audit. Books should be audited either professionally or by at least two (2) other club members. The Treasurer shall make purchases or appoint a member to act in their stead. He/She shall keep a running inventory and restocking list of souvenir/fund raising products. All members shall report materials needs and purchases to the Treasurer. The Treasurer shall perform all but not limited to the above duties.
Section 6 The Trustees shall be the legal custodians of all property of the organization and shall hold the same in trust for the entire membership. Trustees shall be members in good standing of the Ida Civic Club and shall attend Executive Board Meetings. Trustees are responsible for all properties of the Ida Civic Club and the membership holds the Trustees to that trust.
ARTICLE VI
Meetings
Section 1 The regular business meeting shall be held on or near the fourth Thursday of each month at the time and place designated by the Executive Committee.
Section 2 The Executive Board may call special meetings upon informing each member by written notice.
Section 3 Eleven (11) members shall be required for a quorum to transact business.
ARTICLE VII
The Executive Committee
Section 1 The Executive Committee shall consist of the elected officers and Trustees.
Section 2 The Executive Committee shall have general charge of the administrative work of the organization and shall meet upon the call of the President or any member of the Executive Committee.
Section 3 The officers and trustees listed in Article IV Section 1 shall be eligible for re-election.
Section 4 The Executive Committee shall have the power to remove any officer or Trustee, elected or appointed, whenever, in the judgment of the committee, the best interest of the Ida Civic Club will be served thereby.
Section 5 Any vacancy may be filled for the unexpired portion of the term by the vote of a majority of the Executive Committee.
Section 6 Any member may have the privilege of attending meetings of the Executive Committee to present any matter pertaining to the welfare of the organization.
ARTICLE VIII
Committees
Section 1 There shall be the following standing committees: Membership; Publicity and Promotion; Program; Civic Facilities and Improvement; Youth and Recreation.
Section 2 The President may appoint any other committees that may be deemed necessary.
Section 3 The duties of the above committees shall be the usual functions of such committees and other duties that may be assigned by the Executive Committee.
Section 4 Each Committee shall keep records and any necessary information needed for future committee chair references and submit that information to the corresponding secretary to keep in files for historical reference. Committees shall perform all but not limited to the above duties.
ARTICLE IX
Procedure
Robert's Rules of Order shall be the authority for the procedure of meetings.
ARTICLE X
Amendment of Bylaws
These articles may be amended by a two-thirds vote of all members present at any meeting, provided that the proposed amendment shall have been submitted in writing and read at the immediately preceding regular meeting.
ARTICLE XI
Dissolution of Society
If the constitutional purpose of the Ida Civic Club ceases to exist or the membership and/or resources of the Ida Civic Club diminish to the point that the constitutional purpose of the Ida Civic Club is unattainable, a resolution of dissolution may be offered to the membership. All members of record will be notified by mail of the proposed resolution, and the date, time, and place that a vote on the resolution will be held. The vote will be conducted as outlined in Article X of the bylaws of the Ida Civic Club.
Upon dissolution, the assets of the Ida Civic Club shall be transmitted to the Ida Township Board of Directors. Cash assets will be deposited into the Ida Branch Library Fund, which has been established by the Ida Township Board of Directors for the benefit of the Ida Branch of the Monroe County Library. The Township Board of Directors will use non-cash assets, in the best interest of the community and in the community spirit that created the Ida Civic Club.